Categories and Criteria

       Different membership categories and criteria have been compiled to encourage as many people as possible to actively participate in the Event Greening Forum. We would like to hear your feedback on this to enable us to refine it over time.

Membership Categories

There are four membership categories for the Event Greening Forum:

1. Associate members:

Limited to organisations that can add value to the EGF through reciprocal membership. It is facilitated at an organizational level and not individual level with applications assessed by the EGF membership committee. Their members, employees, partners and directors are required to apply for membership in their own personal right (see Ordinary members).
NOTE:
Fees: Associate members are not required to pay an annual membership fee as they provide an important service to the EGF through marketing and support. This category currently includes the following subcategories:
    • Founding members – EXSA, SAACI, SATSA, FEDHASA, MICE Academy, IFEA Africa, SARA, TPSA/SACIA
    • Association members – SAT, AAXO, PCO Alliance (this subcategory can be expanded as needed).
Voting rights: Associate members have full voting rights

    2. Ordinary members:

    Open to: Entities and individuals such as Corporates, Suppliers, Professional service providers and persons who are directly involved in activities related to the meetings and events industry. These will include:
        • Companies defined in the Companies Act, Act 71/2008, except for NPC’s,
        • Close Corporations,
        • Trading trusts,
        • Partnerships,
        • Joint Ventures and
        • Sole traders.
    NOTES:
    Fees: Ordinary members will pay normal membership fees.
    Group member benefit: A group of companies and its subsidiaries may also join the EGF, but must do so separately. If a group of companies joins (e.g. a hotel group), each of its subsidiaries (e.g. each of its properties) can join at a 50% reduced fee to access the EGF membership benefits. If a group of companies is not an EGF member, its subsidiaries must each pay the full membership fee.
        • We exclude any of the following: franchisees; branches, divisions (Even divisions that have been separately registered with SARS for tax & VAT), affiliates and                   associates
    Related party benefit: Ordinary Members who have an interest (be it via shareholding, partner, a trustee or joint ownership) in a second business and where such interest constitutes 25% (Twenty Five Percent) or more (‘Secondary Interest’) will be referred to as a ‘Related Party’ and by virtue of such Secondary Interest, the entity in which the Related Party has such Secondary Interest may become an Ordinary Member at a 50% reduced fee to access the EGF membership benefits.
    Voting rights: Ordinary members have full voting rights

      3. Educational members:

      Limited to formal educational institutions that provide training on topics linked to event greening, such as event co-ordination and the hospitality industry. Membership is restricted to a key member of staff who is directly involved in the training of students, with the key focus of being a conduit to provide information on sustainability and greening to other staff members and students, i.e. a contact person who will act as a representative.
      Educational members will include the following sub-categories of registered formal education institutions:
          • “Educational institutions” including “public and private institutions, primary and secondary schools, as well as colleges, universities, and vocational training                      institutions”
          • “Educational authority” including “a person or body administering a school, college, university or other institution at which education or training is provided”
      Registered formal education providers will contribute in many ways to the development and awareness of sustainable meetings and events.
      Students – open to any current or enrolled student studying in the field of event, tourism, hospitality or related management fields.

      Students will pay a flat student membership fee whilst registered with an educational institution.
      NOTES:
      Fees: Education members are not liable for membership fees.
      Voting rights: Education members do not have voting rights

      4. Non-Profit members:

      Open to companies who are designated NPC in terms of the Companies Act, Act 71/2008, Voluntary Associations that fall under the NPO Act and the Common Law and whether registered with the Department of Social Development under the Non-Profit Organizations Act, Act 71/1997 (‘the NPO Act’) or not, non-governmental organisations (NGOs) i.e. organisations that are not part of government and whether registered with the Department of Social Development under the NPO Act or not.
      These members will contribute in many ways and will include the following subcategories:
          • Public Sector Members
          • Registered Non-profit organisations (NPO’s)
          • Registered Non-profit Companies (NPC’s)
          • Registered Non-governmental Organisations (NGO’s)
      NOTES:
      Fees: Non-profits are not liable for membership fees.
      Voting rights: /non-profit members do not have voting rights.

       

      Membership Criteria

      The following conditions and benefits are applicable to each of the different membership categories:

       

      Associate Ordinary

      Educational: 

      institutions

      Educational: 

      students

      Non-Profit

      Comply with Code of Conduct

      Yes

      Yes Yes Yes Yes
      Comply with Code of Ethics

      Yes

      Yes Yes Yes

      Yes

      Membership fee*

      Reciprocal agreement

      R3 000 for companies and holding companies

      R1 500 for subsidiaries/related of holding companies if the holding company is an EGF member

      R3 000 for subsidiaries of holding companies if the holding company is not an EGF member

      R1 500 for individuals

      N/A R500

      NA

      Membership fee discount**

      N/A

      10% N/A N/A

      N/A

      Membership Period

      Annual Annual Annual Annual

      Annual

      Annual Renewal

      Yes

      Yes Yes Yes

      Yes

      Update EGF regarding change in details

      Yes

      Yes Yes Yes

      Yes

      Company Registration Number

      No Yes No Student card

      ID number

      Benefits
      Use of logo

      Yes

      Yes Yes No use of logo

      Yes

      Listing in EGF Supplier Directory

      Yes

      Yes Yes No

      Yes

      Website listing and link from EGF site

      Yes

      Yes Yes No

      Yes

      Networking opportunities

      Yes

      Yes Yes Yes

      Yes

      Newsletter subscription

      Yes

      Yes Yes Yes

      Yes

      Discounts on EGF events and courses

      Yes

      Yes Yes Yes

      Yes


      Click here for information about the membership process and to access the on-line application form.

      Notes:
      * Membership fees are pro rata quarterly for new applicants. This translates in to a 25% discount if joining between April – June, 50% discount if joining between July – September, and 75% discount if joining in or after October. However, membership renewal is not pro rata and the full fees must be charged regardless of when paid.

      ** Applicants must be a current member of one or more of the following associations to be legible for this discount: AAXO, EXSA, Fedhasa, IFEA Africa, PCO Alliance Network, SAACI, SATSA, SA Roadies, The MICE Academy or TPSA powered by SACIA. Being a member of multiple associations does not warrant multiple discounts.  
      Additionally, individual membership of a founding member will enable a discount on individual membership of the EGF, but not for a company-related category; company membership of an above association will enable a discount on a company-related membership of the EGF, but not for the individual or student categories.

      hts.